Call for satellite sessions

Satellite sessions of the Eighth Global Symposium will take place on Monday, 18th November and Tuesday, 19th November 2024 am, before the full Symposium program.

Applications can be submitted through our online portal.

These are fully organized and coordinated by the host of the satellite session (government agency, institution, NGO, civil society, private company).

Satellite sessions allow organizations and groups to take advantage of the presence of all symposium participants in Nagasaki. Some satellite sessions will be invitation only, however the majority will be open for all participants to join freely. Satellite session organizers are expected to determine if the session is open or closed.

General sessions

General satellite sessions will be held at the Symposium venue, the Dejima Messe, Nagasaki.

General satellite sessions must address the broad theme or sub-themes of the symposium, and will be allocated on a first-come, first-served basis.

The criteria for acceptance of general satellite sessions:

  • Subject addresses broad theme or sub-theme(s) of symposium
  • First-come, first-served until all available spaces are fully booked
  • Organizers are able to pay satellite sessions costs within the provided timeline on the invoice. Delay in payment may result in cancellation of the booking and re-allocation to others
  • Session will bring together more than one of the Symposium target audiences (e.g. policy-makers, researchers, civil society), preferably from diverse regions
  • Session will enable active participation.

General Session applications will be open until May 1, 2024 or until all available rooms have been assigned on a first-come first-served basis. Proposals will be reviewed by the Program Working Group, and organizers will be notified on a regular basis.

General session fees (exclusive UK VAT)

The fee charged to organizers of satellite sessions depends on the size of meeting room required (number of seats) and the duration of the session. Lunch and coffee breaks are not included in the fee, but can be provided at an additional cost, if requested. Please send a separate request to micaila.vivier@healthsystemsglobal.org

Depending on a jurisdiction of a satellite organizer, taxes may be applied.

If taxes are applicable, they will be reflected in the final invoice issued by HSG.

Audio visual needs and room setup

Rooms for satellite sessions are provided with the standard set of equipment required to run a session. If you have special needs or requests, please make these explicit in your proposal. The standard satellite session room setup is theatre style. Any request(s) to modify the standard room setup will incur additional charges and will reduce the number of participants being able to take part in the session room. Such needs/requests must be clearly identified in the original proposal, to evaluate adequacy of the room. If the satellite session is approved by organizers additional requests need to be sent to micaila.vivier@healthsystemsglobal.org

Promotion of satellite sessions

Accepted satellite sessions will be listed on the Symposium web site, they will be included in informational emails to participants leading up to the session and they will be published in the official Symposium Programme and App. Session organizers are encouraged to advertise their session through other websites, listservs, etc. The Symposium Secretariat will not provide the list of all Symposium participants to any session organizers as we do our best to protect participants from bulk emails, and not to favour any session over another.